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Ellora Consultancy organizes Events and Conferences for clients in India and Europe.
In case your organisation is interested please contact us for defining the requirements and the scope of the Event or Conference to organize.
Hereby a summary of the activities that Ellora Consultancy manages for clients regarding Event organisation and Conference organisation.
- defining client's requirements, wishes, scope regarding the event or conference
- making detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets)
- agreeing to and managing a budget
- securing and booking suitable venues or locations
- securing and booking suitable transport (airport service, from/to venue, buses, transport for disabled invitees)
- securing and booking suitable hotels
- securing and booking suitable restaurants, catering
- securing and booking suitable sight-seeing tours for delegates/invitees
- ensuring insurance, legal, health and safety obligations
- coordinating venue management, caterers, stand designers, contractors and equipment hire
- organising facilities for car parking, traffic control, security, first aid, hospitality and the media
- identifying, securing and welcoming speakers or special guests
- creating maps, location lay-out
- creating the programme, scheduling workshops and demonstrations
- coordinating staff incl staff briefings
- selling sponsorship/stand/exhibition space to potential exhibitors/partners
- preparing delegate packs and papers (incl printing/press services)
- promotion of the event with marketing and PR colleagues (incl press conferences)
- creating a brand/logo for the event and organising the production of tickets, posters, catalogues, websites and sales brochures
- coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
- coordinating the dismantling and removal of the event and clearing the venue efficiently
- post-event evaluation (including producing reports for client and other stakeholders).
For each client a projectplan including budget and billing moments will be defined and agreed, requirements will be inventarized and the execution phases will be monitored intensively.
Note: Proposals regarding Events, Conferences, Projectmanagement, Consultancy and Sales activities will be based on specific needs, wishes, location(s) and volume. |
